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Enrollment Services AssociateJob no: 493695Work type: Full-time StaffLocation: Coeur d'AleneHiring range: $17.46 - $20.08Work Schedule: Mon-Thurs 7:30-5pm, Fri 7:30-2:30*hiring for 2 positions!<a href="https://www.nic.edu/hr/benefits/" target="_blank">https://www.nic.edu/hr/benefits/</a>15 vacation days per year12 sick days per year14 paid holidaysTuition assistanceStarting pay range: $17.46 - $20.08Pay Grade: C6 <a href="https://www.nic.edu/hr/salary-structures/https://www.nic.edu/websites/default.aspx?dpt=34&amp;pageId=12737" target="_blank">https://www.nic.edu/hr/salary-structures/https://www.nic.edu/websites/default.aspx?dpt=34&amp;pageId=12737</a>Job Summary:The primary purpose of this position is to provide front line customer service in the Enrollment Services Center, which facilitates easy access to student support services by providing comprehensive academic and enrollment support services to students, faculty, staff, and others. The Enrollment Services Associate (ESA) plays an integral role in the recruitment and retention of students by providing admission, enrollment, advising, financial and financial aid services to students and their families, and other constituents. The ESA possesses working knowledge of FERPA to ensure information is appropriately shared, and extensive knowledge of enrollment support services and related procedures and deadlines.Job Description linked below; (some job boards may not include active links so please click Apply Now on the NIC website or go to <a href="http://www.nic.edu/jobs" target="_blank">http://www.nic.edu/jobs</a> to see full details);<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMt2jPm_e_Zj4X-K57zMef-kRMh8VeHCxgtWQZ0OewTvVNqmmpqdobSOjIJ7OQxDLjPPatxDvNp-9fR9CF4p5ceoFlJPEWT4xS3szY0vsVHa5KMOkWHJ5sxH3fp0EME92PyWmYMnuSpTkXCpPmDImGIjQ%7e%7e" target="_blank">https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMt2jPm_e_Zj4X-K57zMef-kRMh8VeHCxgtWQZ0OewTvVNqmmpqdobSOjIJ7OQxDLjPPatxDvNp-9fR9CF4p5ceoFlJPEWT4xS3szY0vsVHa5KMOkWHJ5sxH3fp0EME92PyWmYMnuSpTkXCpPmDImGIjQ%7e%7e</a>Minimum QualificationsEducation and Experience: Associates degree and two years full-time equivalent experience working in a customer relations position required, or equivalent combination of education and experience.Knowledge, Skills, and Abilities:• Ability to succeed in a fast-paced, high-volume office environment• Ability to learn and use multiple software systems, including student information system, customer relations management system, document imaging, workflow, and Microsoft Office• Excellent oral and written communication skills• Ability to act as a member of a highly-functioning team and engage effectively with colleagues across other departments• Excellent customer service and interpersonal skills• Attention to detail• Ability to understand complex systems• Ability to operate shared office equipment including phone, copier, scanner• General understanding of higher education processes and procedures• Ability to maintain a positive attitudeEmployment is contingent upon successful completion of background check and proof of degree if required for this position.Application materials include; resume, cover letterApplications ONLY accepted through the North Idaho College Website!Advertised: October 11, 2024 Pacific Standard TimeApplications close: Pacific Standard TimeTo apply, visit <a href="https://apptrkr.com/5719973" target="_blank">https://apptrkr.com/5719973</a>

Enrollment Services Associate

Senior Administrative Assistant - Dual CreditJob no: 493700Work type: Full-time StaffLocation: Coeur d'AleneHiring range: $19.24 - $22.13Work Schedule: typically Mon-Thurs 7:30-5:00, Fri 7:30-2:30<a href="https://www.nic.edu/hr/benefits/" target="_blank">https://www.nic.edu/hr/benefits/</a>15 vacation days per year12 sick days per year14 paid holidaysTuition assistanceStarting pay range: $19.24 - $22.13Pay Grade: C8 <a href="https://www.nic.edu/hr/salary-structures/" target="_blank">https://www.nic.edu/hr/salary-structures/</a>This temporary position is funded through June 27, 2025 and is likely to continue based on the needs of the department and college.Job Summary:Under general supervision, the individual in this position performs diverse administrative and support activities for a department or division. This position serves as a central point of contact with other departments and external constituencies in the resolution of a variety of day-to day matters. The Senior Administrative Assistant is distinguished from the Administrative Assistant by the more complex level of assigned work, specialized knowledge, discretion, skills and experience required.Job Description linked below; (some job boards may not include active links so please click Apply Now on the NIC website or go to <a href="http://www.nic.edu/jobs" target="_blank">http://www.nic.edu/jobs</a> to see full details);<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtXF_poDSKke2cilR61RYUF8grYcpmLIjWHSophSra5GKtnVSe-kof-QK5GSra5eR89cDbwGgVbYBk7H4kTxjgil90QpM8gi2lLEKktLlJ69X9l6bT4J9kgX-Va_4k8fWHQiYXe8mheoADGDb34Yp9WQ%7e%7e" target="_blank">https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtXF_poDSKke2cilR61RYUF8grYcpmLIjWHSophSra5GKtnVSe-kof-QK5GSra5eR89cDbwGgVbYBk7H4kTxjgil90QpM8gi2lLEKktLlJ69X9l6bT4J9kgX-Va_4k8fWHQiYXe8mheoADGDb34Yp9WQ%7e%7e</a>Minimum QualificationsEducation and Experience: Associate's degree or Applied Associate's degree or certification from a two-year college or professional/technical school or program and a minimum of three (3) years of related experience and/or training; or equivalent combination of education and experience.Knowledge, Skills, and Abilities:• Excellent customer service and interpersonal skills• Strong written and verbal communication skills• Proficient skills using Microsoft Office applications.• Basic skills using database systems.• Ability to operate standard office equipment including phone and copierEmployment is contingent upon successful completion of background check and proof of degree if required for this position.Application materials include; resume, cover letterApplications ONLY accepted through the North Idaho College Website!Advertised: October 11, 2024 Pacific Standard TimeApplications close: October 25, 2024 11:55 PM Pacific Standard TimeTo apply, visit <a href="https://apptrkr.com/5722038" target="_blank">https://apptrkr.com/5722038</a>

Senior Administrative Assistant - Dual Credit

Hi,we’re glad you’re thinking about joining us.Are you looking for purpose-driven work where Data makes a positive impact on communities around the world? If so, then Committee for Children is an amazing place to grow your career as a Principal Data Architect. We’re a social enterprise dedicated to advancing the well-being of children through social-emotional learning (SEL). As a Principal Data Architect at CFC, you will be responsible for developing and overseeing the organization’s data architecture strategy, as well as ensuring seamless data integration, storage, and flow across systems. This role also focuses on understanding emerging opportunities, challenges, and risks around data and building solutions that align with business strategy. Achieving effective collaboration with stakeholders and technical teams, as well as management data privacy, security, and compliance are key factors in this position's success.Our team is collaborative, creative, and passionate about our work. Every day brings new challenges, and we jump at the opportunity to solve them. So, if you’re looking for a place that values your unique perspective and empowers you to do great work, then CFC is the place for you.Let’s talk about benefits.What we do matters. But we can’t achieve our goals unless we empower every team member to pursue their own goals and live a fulfilling personal life. Our benefits, perks, and rewards are aimed at doing just that: helping you live your best life at CFC.<ul><li>We cover 100% of your premiums for medical, dental and vision coverage and 60% for your dependent’s medical and dental premiums</li><li>Retirement plan + company match up to 3%; CFC also may make an annual discretionary non-elective contribution on your behalf at the end of the year!</li><li>A flexible work subsidy: $100 per month that you can use on things like phone and internet costs, office supplies, or even commuting costs</li><li>16 paid holidays (including winter break and 1 floating holiday), 3 weeks' vacation in your first year, and separate sick leave accrual</li><li>Other great benefits include: monthly contribution to childcare and/or dependent expenses, FSA account, parental leave, sabbatical leave, employee assistance program, annual wellness reimbursement, growth and development opportunities, disability and life insurance.</li></ul>What you’ll do when you join us:Assess and develop enterprise-wide data management strategy and architecture<ul><li>Assess needs and opportunities for CFC data integration and uses</li><li>Develop data models and concepts to move the business and organization forward</li><li>Architect the flow and use of data between systems across CFC</li><li>Represent effective use of data in organization decision making</li></ul>Lead and support data architecture implementation<ul><li>Design and monitor data flows to/from CFC systems to improve processes, client experience, and program effectiveness</li><li>Create large-scale data integration, transformation, and storage to enable effective enterprise-wide reporting and analytics</li><li>Develop technology and design patterns for long-term sustainability of data solutions</li><li>Ensure quality and availability of data for key business needs</li><li>Unblock engineers, system administrators, and business partners facing tough data related challenges</li></ul>Work with various experts to ensure the security, privacy, and compliance of our data systems<ul><li>Identify and manage risks around organization data</li><li>Develop policies, guidelines, and procedures for effective data governance</li><li>Represent data security, privacy, and compliance in organization decision making</li></ul>Here’s what we’re looking for:<ul><li>Bachelor of Science (BS) degree in Computer Science, Computer Engineering, or related field, or equivalent experience</li><li>10+ years of experience developing data solutions including at least:</li><li>7 years of experience with relational database technologies including SQL development and administration</li><li>5 years of experience with No-SQL technologies such as key-value stores and document stores</li><li>5 years of experience with data cleansing, integration, and transformation technologies</li><li>5 years of experience with data warehousing/data lake technologies</li><li>Experience in data privacy, security, and compliance with a strong grasp of cloud-based technologies (Azure preferred)</li><li>Demonstrated experience and proficiency in the following competencies: project management, collaboration and data architecture.</li><li>Advanced communication skills, with the ability to translate complex technical concepts for both technical and non-technical audiences</li><li>Strategic and tactical flexibility, with a proven ability to adapt to different levels of project complexity</li><li>Advanced problem-solving skills and analytical skills, with the ability to diagnose issues and develop innovative solutions</li><li>Ability to learn new tools and technologies quickly, document solutions effectively, and work under time constraints</li><li>Ability to work a flexible schedule, including occasional periods of high volume</li><li>Preferred but not required:<ul><li>Experience in EdTech, digital sales and renewals, or ERP/CRM systems (NetSuite preferred)</li></ul></li><li>Note: This position is located in Seattle, Washington and employees are eligible to work remotely in any of the following states: AZ, CA, CT, CO, DC, FL, GA, HI, IL, MA, MN, NJ, NM, NY, OR, PA, TN, TX, VA, WA&nbsp; &nbsp;</li></ul>The hiring range for this position is $150,000–$190,000 annually. The pay offered will take into account internal equity and may vary depending on job-related knowledge, skills, and experience, among other factors.Transform the lives of millions.Grow your career while you do it.At Committee for Children, we’re dedicated to advocating for policies to enhance, gathering research to support, and developing educational programs to advance the safety and well-being of children through social-emotional learning (SEL). Our goal is to impact the lives of 100 million children around the world by 2030.We’re best known for our innovative Second Step® family of SEL programs, which blend research and rigor with intuitive design to help young people build strengths that will help them realize their goals throughout life. And we feel like we’re still just getting started. We believe that if you make a positive impact on enough children, the ripple effect will help a family, school, community, and ultimately, the world.&nbsp; &nbsp;We’re proudly building a more equitable workplace.&nbsp; &nbsp;We’re committed to providing a place that empowers you to bring every bit of who you are to work. When you’re able to be yourself, you do your best work. It’s as simple as that. And to that end, we’re committed to building a diverse and inclusive workplace.We're proud to be an equal opportunity employer. We’re committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We encourage all qualified applicants to apply, without regard to race, color, age, disability, gender identity, marital status, national origin, genetics, religion, sexual orientation, political affiliation, veteran status, or other applicable legally protected characteristics.Apply now and help us achieve our vision of safe children thriving in a just and peaceful world.&nbsp;

Principal Data Architect

Senior International Scholar Advisor University of North Carolina at Chapel Hill Position Number 01000230Posting Open Date 10/04/2024Application Deadline 11/03/2024Proposed Start Date12/09/2024Quick Link To Apply:<a href="https://unc.peopleadmin.com/postings/289335" target="_blank">https://unc.peopleadmin.com/postings/289335</a>Position SummaryThe International Scholar Advisor Team in&nbsp;ISSS&nbsp;position is a part of the employment decision-making process for any non-resident alien employee candidates and supports the recruitment and retention of top international faculty and scholars in support of the university’s research, teaching, and service mission. The Senior International Scholar Advisor also serves as the International Scholar Team lead.&nbsp; The Senior International Scholar Advisor assists in the training efforts of current and new international scholar advisors providing ongoing mentorship to the next generation of international education professionals. In addition, position is called on to consult on complex employment cases for departmental and campus colleagues. This position serves as Alternate Responsible Officer of the University’s Exchange Visitor Program (J 1), including preparing DS-2019s (Certificates of Eligibility), J-1 advising, and fulfilling related reporting requirements. Preparing and handling H-1B, O-1, TN, E-3 and other nonimmigrant employment-based petitions and related advising. Additional employment-based immigrant cases, more complex in nature, may be assigned as needed.&nbsp; This position serves as Designated School Official (DSO) including preparing I-20s, F-1 advising, and fulfilling related reporting requirements, as required by federal law. Acts as liaison with the Departments of Homeland Security (DHS), Department of Labor (DOL) and the US Department of State (DOS), and&nbsp;USCIS,&nbsp;ICE,&nbsp;SEVP,&nbsp;CBP, and other federal agencies and private organizations who require data on and support UNC’s international scholars. Provides assistance and information to&nbsp;UNC-CH sponsored international faculty and scholars, hosting unit staff, and faculty on government regulations and university policies affecting international faculty and scholars and their dependents. Works closely with international faculty and scholars and hosting units to ensure compliance with federal labor and immigration laws and regulations. Team Lead of the International Scholar team responsible for the development and maintenance of online campus procedural materials.&nbsp; Monitors regulatory updates and assists in making necessary changes to operation processes, , the International Scholar website, and other information handouts for distribution. Develops, plans and delivers training (workshops, information sessions, presentations, and orientations) for international faculty, research employees, visiting scholars, campus departments and other stakeholders. Making appropriate referrals to international faculty and scholars related to personal matters as needed. Assisting with and attending programming events organized by the&nbsp;ISSS&nbsp;program coordinator. Performing other duties as assigned and providing support to overall functions of office where needed.Minimum Education and Experience RequirementsRelevant post-Baccalaureate degree required (or foreign degree equivalent); for candidates demonstrating comparable independent research productivity or comparable background in independent academic or instructional activities, will accept a relevant Bachelor’s degree (or foreign degree equivalent) and 3 or more years of relevant experience in substitution. This experience may be related to the direction/oversight of programs that focus the academic and research resources of a higher education institution towards community or regional issues.Required Qualifications, Competencies, and ExperienceCandidate must be a U.S. citizen or U.S. permanent resident to serve as Alternate Responsible Officer and Designated School Official in the Student and Exchange Visitor Information System (SEVIS), as required by federal regulation. Thorough knowledge of regulations pertaining to nonimmigrant classifications for international scholars, including H-1B, O-1, TN, E-3, and J-1 Exchange Visitors. Ability to research and explain complex U.S. immigration and labor regulations in relation to campus policies advising international scholars and preparing J-1 Certificates of Eligibility and employment-based nonimmigrant petitions, preferably in a college or university setting.&nbsp; Demonstrated ability to communicate effectively and patiently with cross-cultural sensitivity. Ability to work collaboratively as a team member in a group environment and taking appropriate initiative and exercising discretion within the scope of assigned duties. Skills with database tools and technology. Position requires accuracy and attention to detail. Familiarity with F student regulations and federal regulations regarding U.S. immigrant petitions. 1-2 years of immigration case management responsibility.Preferred Qualifications, Competencies, and Experience3-5 years of immigration case management responsibility, preferably at a 4-year university.Special Physical/Mental RequirementsMust be able to report to work reliably and in person. Must stay focused, calm, and approachable despite pressures of the job.Campus Security Authority ResponsibilitiesThis position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.Posting Contact InformationDepartment Contact Name and TitleYelena Mirzoyan, Business Services CoordinatorDepartment Contact Telephone or Email<a href="mailto:mirzoyan@email.unc.edu" target="_blank">mirzoyan@email.unc.edu</a>Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to&nbsp;<a href="mailto:employment@unc.edu" target="_blank">employment@unc.edu</a> Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.Equal Opportunity Employer StatementThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Senior International Scholar Advisor

Position Title: Administrative Assistant II&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Department: Small Business Development Center (SBDC) Division: Institutional Research and Effectiveness (INR) Employee Status: Full-time Grant Funded (Grant Funded through December 31, 2025 with opportunity for renewal) Type: Support Staff Association (SSA-Union) Grade: 8 Salary Range: ($20.00-$21.00 hourly) Location: Woodward Technology Center FLSA: Non-exempt (hourly) Business Hours: Monday - Friday, 8 am - 5 pm (evening and weekend events may be required) Issued: 05/2023 Revised: 07/2024, 10/2024 ________________________________________________________________________________ Reporting Relationships Reports to: Small Business Development Center Director Supervision Exercised: None Job Summary Using independent judgment and minimal supervision, provide advanced clerical support involving multiple software solutions and complex office equipment. Must exercise advanced reasoning and established critical and analytical thinking skills. Lead or direct all office support functions. Model excellent customer service to clients, students, faculty, administration, staff and others through all methods of contact. Confidentiality and discretion are required. Essential Duties and Responsibilities include the following.&nbsp; Related duties may be assigned.<ul><li>Proficient in using all methods of telecommunications.</li><li>Read and route incoming mail. Locate and attach the appropriate file to correspondence to be answered by the employer.</li><li>Maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers.</li><li>Independently prepare grant correspondence reports, and memos.</li><li>Excellent verbal communication skills. Facilitate communication at all levels with sound judgment and skill.</li><li>Word process complex materials, editing for grammar and content. Perform computations and routine analysis regarding budgets, grants, financial processes, and government reports.</li><li>Assist with budget development and tracking. Provide regular budget updates.</li><li>Proofread completed documents to check for errors and make corrections.</li><li>Organize and maintain file system, file correspondence, and other records.</li><li>Coordinate and arrange meetings, travel arrangements, prepare agendas, reserve and prepare facilities, attend and record notes/minutes of meetings.</li><li>Make copies of correspondence or other printed materials.</li><li>Order and maintain supplies, and arrange for equipment maintenance. Assist with other purchasing needs.</li><li>Assist with the maintenance of SBDC web pages.</li><li>Foster and maintain professional interaction with internal and external community partners including and not limited to; in-person, virtual, and written correspondence.</li><li>File, code, and/or arrange filing of grant documents, and purge files in accordance with statutory governmental regulations and/or college guidelines.</li><li>Engage in ongoing professional training as needed to maintain current with administrative and technological demands of the position.</li><li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates and percentages and to draw and interpret bar graphs. Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, and diagram.</li></ul>Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. &nbsp; Minimum Qualifications Associate's degree or equivalent from a two-year college or technical school; or six to twelve months related experience and/or training; or equivalent combination of education and experience. Experience in AI preferred. Experience with grants preferred. Proficient in MS Suite, inclusive of Outlook, Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance, and ability to learn the college's administrative software system. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. &nbsp; &nbsp; &nbsp;

Rock Valley College

Administrative Assistant ll - Small Business Development Center (SBDC)

Law Clinic Office CoordinatorMichigan State UniversityCollege of LawJOB SUMMARYIn order to fully function and support the clients of the MSU Law Clinic, the Clinic is seeking a highly motivated, self-driven individual to perform important day-to-day tasks for the Clinic as well as grow the Clinic’s public facing platforms and assist with faculty projects as they arise. The Assistant will be the initial contact with the Clinic for all clients and potential clients, as well as those who come to visit the Clinic in the Law College. They will work with confidential client information as well as confidential student data and maintain a high attention to detail. The Clinic is a closely connected team that values public service, and this position will be a part of that team.&nbsp;<ul><li>This position requires a valid vehicle operator’s license to perform duties of this position.</li><li>This position is currently grant funded for a two-year contract, with the expectation of securing additional funding to extend the role beyond the current grant cycle.</li></ul>DUTIES AND RESPONSIBILITIES&nbsp;<ul><li>Interaction with the public and clinic clients<ul><li>All front desk duties, including but not limited to answering phones, providing referrals, and assisting with client needs.</li><li>Coordinating 4-5 clinic events per year, including the planning, publicity, organization and food for the event. Events involve both students and external stakeholders with approximately 25-50 attendees. May include remote attendees.</li><li>Work as the point of contact for the Institute for Continuing Legal Education (ICLE) for the Law College.&nbsp; This includes, but not limited to, setting up new accounts and submitting online book requests.&nbsp;</li></ul></li></ul><ul><li>Office Administration<ul><li>Manage both electronic and paper filings in case files and using the CLIO case management system.</li><li>Handling travel arrangements for both clinic faculty and students, including conference and event registration.</li><li>Assist in developing and implementing policies and procedures for general office operations.</li><li>Perform various clerical duties including filing documents, data entry, photocopying, scanning inventory, and maintaining office supplies.</li><li>Processing incoming and outgoing mail, which may include daily trips to the East Lansing Post Office to check the Clinic’s P.O. Box for court documents, a responsibility shared with the Office Manager.</li><li>Maintain the clinic calendars for Client Intake Room schedules as well as parking spots and other clinical space coordination.</li><li>Assist with collecting student clinic hours, which is required by the American Bar Association for accreditation and sending those reports to their respective clinic director.</li><li>Assist clinic faculty with various projects as assigned, including clinic-specific community outreach and research projects.</li><li>Assist with collecting benchmarking data regarding clinic operations from the Big 10 law schools and&nbsp; Wayne State University Law School.</li></ul></li></ul><ul><li>Communication<ul><li>Increase and improve both external and internal communications about the Clinic and its successes.</li><li>Assist with weekly social media posts by working directly with clinic faculty to identify areas and issues to highlight.</li><li>Draft monthly emails with Clinic updates for approval to distribute to faculty and staff.</li><li>Develop a Clinic newsletter to be distributed once a semester both internally and externally.</li><li>Work with the Law College communication team to ensure seamless promotion of Clinic successes.&nbsp;</li></ul></li></ul>REQUIRED EDUCATION/EXPERIENCE/SKILLS<ul><li>The job requires: knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or a related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.</li><li>Valid vehicle operator’s license to perform duties of this position.</li></ul>DESIRED EDUCATION/EXPERIENCE/SKILLS<ul><li>Bachelor’s degree from an accredited higher educational institution.</li><li>Strong written and verbal communication skills.</li><li>The position requires or will require prior to completion of the probationary period: knowledge of basic personal computer terminology and operations, and ability to use e-mail and the Internet.&nbsp;</li><li>Familiarity with the Clio case management system.</li><li>Ability to use the Microsoft Office Suite.</li><li>Familiarity with the Concur travel system.</li><li>Familiarity with social media and newsletter development and design.</li><li>Ability to work on a strict deadline.</li><li>Understanding of legal systems, both state and federal.</li></ul>Applicants should apply on-line at&nbsp;<a href="https://careers.msu.edu/" target="_blank">https://careers.msu.edu/</a>MSU is an affirmative action, equal opportunity employer.

Law Clinic Office Coordinator

Payroll Administrator &nbsp;OTTO – designed, manufactured and precision tested, right here in the USA.OTTO’s opportunity:Our Payroll Administrator is responsible for providing professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with ADP (managed service provider) to ensure success of the payroll process. The Payroll Administrator also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Administrator is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.Specifically, the Payroll Administrator will:<ul><li>Process weekly (hourly) and biweekly (salaried) payroll</li><li>Prepare weekly, monthly &amp; annual payroll reports as well as ad hoc reports for management &amp; audits</li><li>Review timecards for accuracy</li><li>Educate new managers, group leaders and office hourly on Time and Attendance</li><li>Prepare &amp; process quarterly rate increases</li><li>Act as liaison with ADP</li><li>Electronically transmit positive pay data to the bank</li><li>Manage positive pay exceptions</li><li>Track and maintain payroll deductions in arrears</li><li>Track &amp; manage age reduction GTL</li><li>Process Group Healthcare costs (W-2s)</li><li>Manage SUI rates</li><li>Set up state and local jurisdictions as required</li><li>Balance quarterly payroll taxes</li><li>Calculate and process profit sharing &amp; process bonus payrolls</li><li>Track &amp; report employee loans</li><li>Administer employee garnishments</li><li>Manage LOA vacation proration</li><li>Process payments for Cottage work</li><li>Electronically transmits 401(k) contributions/company match to plan administer</li><li>Provide reports for 401k audit</li><li>Process improvements as necessary</li><li>EEO-1 report preparation &amp; submission</li><li>Illinois Equal Pay Act report preparation &amp; submission</li><li>Census reporting for 401(k) &amp; benefit renewals</li><li>Manage salary &amp; hourly vacation carryover</li><li>Manage payroll &amp; holiday schedules in ADP</li><li>Maintain pay grades in ADP</li><li>Import points on paychecks</li><li>Retrieve ADP invoices</li><li>Prepare monthly anniversary list for the OTTO Newsletter</li><li>Manage outstanding payroll checks</li><li>Prepare annual rent increase authorizations, process rent increases</li><li>Provide annual budget information to accounting</li><li>Assist with other related duties as required or assigned</li></ul>What you’ll need to bring to the table:<ul><li>Bachelor’s degree or 10 years related experience</li><li>Minimum 5 years of full payroll life cycle experience including 2 years minimum with ADP Workforce Now</li><li>Strong problem solving, communication &amp; interpersonal skills</li><li>Solid working knowledge of benefits, policies, and procedures</li><li>High level of integrity &amp; ability to maintain confidential information</li><li>Ability to multitask</li><li>Detail oriented with ability to perform with a high degree of accuracy</li><li>Ability to work independently and as part of a team in a deadline driven and fast paced environment</li><li>Proficient in Microsoft Office including intermediate level in Excel</li></ul>OTTO’s Benefits:<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with a company match</li><li>Tuition Assistance</li><li>Life Insurance Benefits</li><li>Competitive Pay</li><li>Profit Sharing Bonus</li><li>Paid Vacation and Holidays</li><li>Company Picnic</li><li>Holiday Party</li><li>AND numerous OTTO celebrations throughout the year!</li></ul>To review all of OTTO’s available opportunities,please visit our career page by clicking on the link below:<a href="https://otto-engineering-inc.breezy.hr/" target="_blank">https://otto-engineering-inc.breezy.hr/</a>OTTO Engineering is an Equal Opportunity Employer: Disability/VeteranFederal Notices<a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">Federal EEOC - Know Your Rights</a><a href="https://www.nlrb.gov/sites/default/files/attachments/pages/node-251/employee-rights-under-the-nlra-poster-two-page-85-x-11-version-pdf-2022.pdf" target="_blank">NLRB Notice</a><a href="https://8765373.fs1.hubspotusercontent-na1.net/hubfs/8765373/HR/E-Verify_Participation_Poster%20(002).pdf" target="_blank">E-Verify</a>Request for Assistance / Reasonable Accommodation:If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-428-7171 or email at HRDepartment @ ottoexcellence.comThese contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application.OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored.

Payroll Administrator

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for an Executive Assistant to work in Durham, NC! The Role This role will provide high-quality, personalized, and timely support to the Fidelity executive leadership team and will perform a broad range of functions to support and contribute to the efficiency of the company. This includes but is not limited to the following:The Expertise and Skills You Bring<ul><li>Administrative skills to provide daily support, while simultaneously working on other broader tasks </li><li>Effectively work in a high volume, fast-paced environment, managing multiple priorities </li><li>Detail-oriented, proactive, and possess strong organizational skills </li><li>Self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance </li><li>Have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook) </li></ul>The Value You Deliver<ul><li>Proactively manage executive(s) calendar, understand prioritization of meetings and events, and manage and communicate changes effectively. </li><li>Maintain a “client first” mentality and contribute to an exemplary client experience through all interactions with internal and external stakeholders. </li><li>Ensure the timely, accurate, and confidential execution of requests/tasks. </li><li>Manage and maintain executives’ schedules (e.g., schedule meetings, and make travel and accommodation arrangements). </li><li>Track daily expenses and prepare weekly, monthly or quarterly reports as required. </li><li>Prepare documents for internal and external communications using MS Office (e.g., memos, letters, invoices, financial statements, presentations, emails, reports, and other documents as required). </li><li>Build and maintain relationships with business partners across Fidelity as well as external clients and vendors as needed. &nbsp; </li><li>Undertake/participate in ad hoc projects as directed by management. </li><li>Coordinate logistics of large internal and external meetings and events (food, rooms, AV, hotel room blocks, etc.). </li><li>Attend team meetings and cover for team members when absent. </li></ul>Dynamic Working Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite all business days of every other week in a Fidelity office.&nbsp; &nbsp;<h4>Company Overview</h4>Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at&nbsp;FTSJobs.com.We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.<h4>Information about Fidelity investments</h4>At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.Fidelity TalentSource’s working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

Fidelity TalentSource

Executive Assistant

Position Title: Administrative Assistant II (Community Education Outreach) Department: Community Education (COM) Division: Workforce Development (WOD) Employee Status: Full-time Type: Support Staff Association (SSA – Union) Salary:( $19.00 - $20.00 hourly) Grade: 8 FLSA: Non-exempt _____________________________________________________________ Reporting Relationships Reports to: Executive Director of Community and Continuing Education. Functional supervision is received from Manager of Community Education and Manager of Continuing Education. Supervision Exercised: Supervision may be exercised over student workers. &nbsp; Job Summary Provide program assistance to Rock Valley College’s Community Education Outreach programs. &nbsp; Essential Duties and Responsibilities include the following. Related duties may be assigned. &nbsp; 1. Provide exceptional customer service to internal and external constituents. 2. Maintain accurate knowledge of program/college resources in order to respond to the questions of both internal and external constituents. 3. Maintain Community Education Outreach program files per ICCB (Illinois Community College Board) and HLC (Higher Learning Commission) requirements. 4. Comply with FERPA (Family Education and Rights Privacy Act) regulations. 5. Provide administrative support to Executive Director of Community and Continuing Education Education, and office of Community and Continuing Education, and Center for Learning in Retirement. 6. Manage operations of Community and Continuing Education Department. 7. Assist with operations of Center for Learning in Retirement. 8. Provide training to and functional supervision of program assistants to achieve division/program goals. 9. Extract and manipulate programmatic financial/enrollment data from Colleague for semester reporting and yearly forecasting. 10. Interpret policies and procedures as established by supervisors. 11. Liaise with other departments within the college to ensure classes are conducted smoothly. 12. Process class changes and cancellations. 13. Provide faculty and facility assistance. 14. Assist with administration of division/program budgets and financial transactions. 15. Direct payroll process for all Community and Continuing Education faculty. 16. Reconcile and authorize payments to contractual vendors. 17. Manage employment process for all faculty and vendors. 18. Process facility use agreements and reimbursements. 19. Maintain the master course file within the College’s mainframe operating system. 20. Coordinate the planning, scheduling and implementation of all course offerings in Community Education Outreach programs. 21. Review all new course proposals and make recommendations. 22. Order class supplies and process reimbursement requests. 23. Maintain high level of confidentiality and discretion. 24. Attend meetings as requested. 25. Regular attendance is expected. 26. Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. 27. Other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications Associate’s degree in related field or equivalent combination of education and experience. 12 – 24 months of related experience in an administrative assistant position is required. Ability to use independent judgment and function autonomously. Excellent written and oral communication skills. Advanced computer skills required. Ability to supervise and train others. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Administrative Assistant ll (Community Education Outreach)

<h4>Security Receptionist</h4>Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Receptionist to work in Durham, NC!<h4>The Role</h4>The Security Receptionist conducts general front desk customer facing duties, such as answer general customer inquiries, create/issue badge and other duties required by management. This position is a standard hours Monday through Friday schedule (7:30 AM – 4:30 PM).<h4>The Expertise and Skills You Bring</h4><ul><li>Previous security experience is a plus </li><li>Excellent communication skills and an ability to work without direct supervision </li><li>Excellent organizational ability </li><li>PC literacy including Word for Windows &amp; Excel (or willingness to learn) </li></ul><h4>The Responsibilities</h4><ul><li>Answer the phone and provide assistance as necessary or transfer calls to the appropriate office </li><li>Provide assistance and direction to all persons requiring access to the building </li><li>Create new hire and replacement badges </li><li>Issue temporary badges to visitors, contractors, and temporary employees </li><li>Assist Security Officers with the identification card, fingerprinting and I9 completion process </li><li>Maintain and ensure accuracy of the visitor’s log and files as needed. </li><li>Other duties required by management </li></ul><h4>Company Overview</h4>Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at&nbsp;FTSJobs.com.We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.<h4>Information about Fidelity investments</h4>At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.Fidelity TalentSource’s working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

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